I’m a Wedding Planner — Here’s What I Wish More Couples Knew Before Booking Vendors
As a wedding planner, I’ve seen firsthand how overwhelming it can be for couples to dive into vendor research. Between Pinterest dreams, TikTok trends, and budget spreadsheets, it’s tempting to book someone quickly just to check a box. But slow down for a second—because who you bring onto your vendor team can completely shape your wedding experience.
Here’s what I genuinely wish more couples knew before signing on the dotted line.
1. It’s Not Just About Price or Aesthetic
Yes, you want a florist who can deliver your dreamy meadow-inspired tablescape. And of course, pricing matters. But don’t overlook the human behind the portfolio.
Do they communicate clearly? Are they open to feedback? Can you imagine working with them during a high-stress moment? A pretty website doesn’t always reflect what it’s like to work with someone under pressure.
Pro tip: Pay attention to how responsive and warm they are during early conversations. That energy will carry through the entire planning process.
2. Reviews Only Tell Half the Story
Glowing reviews are great—but they don’t always tell you the full picture. I’ve worked with vendors who have rave reviews and still don’t show up as a team player. Why? Because reviews are often based on the end result, not the process.
As a planner, I see the full arc: from first inquiry to breakdown at the end of the night. I notice the little things—how a vendor handles a last-minute hiccup, or whether they ask thoughtful questions on a timeline call. These moments matter more than you think.
3. Personality Fit > Pinterest Fit
You can find ten photographers who shoot in the style you like—but how many of them will make you feel calm, seen, and celebrated on your wedding day?
Vendor relationships are personal. You’re not just hiring someone to perform a task—you’re inviting them into an emotionally charged, once-in-a-lifetime moment. Choose people who bring ease to your life, not stress.
4. Ask the Right Questions (Even the Unsexy Ones)
I get it—asking about emergency backup plans, setup timing, or insurance isn’t glamorous. But trust me, those questions help you avoid future headaches.
Here are a few underrated questions that reveal a lot:
What happens if you get sick or can’t make it on the day?
How do you prefer to communicate?
Can you walk me through your typical workflow from booking to wedding day?
These don’t just give you answers—they show you how professional and prepared someone is.
5. Let Your Planner Help Curate the Team
I know I’m biased, but hear me out: planners see behind the curtain. We know which makeup artists finish on time, which DJs read the crowd effortlessly, and which rental companies are reliable every time.
When I recommend someone, it’s not random. It’s intentional. It’s based on real-life collaboration and a deep understanding of your vision, vibe, and values.
When you trust your planner to help build your team, the entire planning process becomes smoother, more joyful, and way less stressful.
Final Thoughts
I’m all about empowering couples. You deserve a vendor team that feels aligned, not just available. That takes curiosity, intention, and a little patience.
So if you’re in the early stages of planning, take a breath. Ask better questions. Dig a little deeper. And when in doubt—bring in someone (hi!) who knows how to vet your team thoughtfully.
You don’t need a huge budget to have a beautiful wedding. You just need the right people.
Need help curating your dream vendor team?
Reach out here—I’d love to support you.
